Disseminating Africa’s post-independent economic history

Institution

African Institute for Economic
Development and Planning
(IDEP)

Expertise implemented

Overall digitisation offering
Service on customer premises

A project in two interlinked stages
IDEP’s archives in Dakar (Senegal)

A necessary auditing step

IDEP needed to identify the requirements to digitally preserve these unique documents. A preparatory phase enabled the Institute to identify documents to be included in the digitisation campaign, on a quantitative and qualitative level. This phase allowed the grouping of documents according to their source and place of publication. Reviewing the collections also made it easier to prepare the documents for digitisation. This included removing any dust and creating an inventory of the collection in Excel format.

A project carried out on customer premises

Digitisation in Senegal

IDEP wanted the digitisation project to be carried out on-site, so that it could continue offering access to the original documents. This also enabled job creation at the local level.

Digitisation in 2 successive stages

The digitisation of the IDEP archives,  which span  520,000 pages of wide-ranging publications, was divided into two stages. This was done to enable productivity benchmarking, given the heterogeneous nature of the documents. The first phase, consisting of 260,000 pages, was completed over six monthsThe results were analysed to develop an optimal production model, qualitatively and quantitatively, which was implemented for the second phase.

Antonin Benoit Diouf, Head of Library and Documentation Services

Optimised archive management

Another aim is to refine the library’s collections and optimise storage space. As part of this project, the library will destroy documents no longer in use or available in multiple copies. This will enable it to optimise its storage space for the physical archiving of IDEP’s future publications.

QUOTE
“IDEP is now able to disseminate these knowledge products among its member states”

“IDEP is now able to disseminate these knowledge products among its member states, whether through a website or portable electronic media (DVD-Roms, USB keys, etc.). IDEP continues to be the repository for paper versions of these documents, a single source of reference.”

Mr Antonin Benoit Diouf
Head of Library and Documentation Services

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